Rules

 

• Entries must be received by 2359 GMT on 28th February
  Please follow the entry procedure detailed on the “How to enter” page
  It is the responsibility of each entrant into the Competition to ensure that they have read and will abide by these Rules.
  By submitting an entry, each entrant agrees to the Rules, and that their entry complies with the Rules.
   

• Entry is free
   

• Each entrant may enter up to 6 images
   

• Each image must be the original work of the entrant and must not infringe the rights of any other party.
   

• There are no different categories this year; for either subject matter or photographer’s age
   

• Photos must have been taken within the last 2 years to be eligible for entry; ie. they must date from 2015 or later.
   

• The judging panel will select from the entries:
  - An Overall Winner; the photographer of that image may call him/herself the 2017 Horseback Archery Photographer of the Year
  - 24 images (12 winners and 12 commended) which will be displayed online on the competition section of the IHAA website.
   

• Shortlisted entrants will be notified by 21st March.
  All required information / permissions / additional files should be provided by 1st April.
  Successful entrants will be notified in strict confidence during April or May.
  It is a condition of entry that the entrant does not disclose the details of any shortlisted or winning entries to any third party prior to official announcement of the results.
   

• A calendar will be produced using a selection of the winning photos. 
   

• Submissions must be in digital format but the original entry does not need to have been taken on a digital camera. High quality scans of transparencies or negatives are also acceptable.
   

• Digital adjustments including tone and contrast, burning, dodging, cropping, sharpening, noise reduction, minor cleaning work and conversion of the colour profile to greyscale are permitted.

• Minor digital alteration eg removing rubbish from the periphery of the image, is permitted. No major digital alterations should be made. HDR and stitched panoramas are allowed. For all of these, details of this type of post processing should be listed if the entry is shortlisted.

• Any work should comply with the competition’s principles of authenticity so that they do not deceive the viewer or misrepresent reality.
   

   

• Digital files must be submitted as JPEGs. It is suggested that files should saved at a high quality setting (for example, at least 8 if using Adobe Photoshop) or should be 1000-2000 pixels along the long border. No borders, watermarks or signatures should be included.
   

• Entrants whose work has been shortlisted will be required to provide the following:
  - Original untouched JPEGs, or RAW images will be required for authentication that excessive digital manipulation has not occurred.
  - High resolution files (preferably TIFF) required for printing should be 8-bit, Adobe RGB (1998) at full resolution, and match the colour and cropping of the JPEG submitted at entry. Please do not upscale. Files must not exceed 500MB;
  - Any entry that is not of an acceptable quality, or contravenes the rules will be disqualified.
  - Written or emailed parental permission, if a photo is of a rider aged 16 years or younger. This responsibility lies with the photographer to obtain this permission from that young person's parent / guardian and forward it on to the judging panel in the appropriate timescale. This is neccessary for such a photo to progress through to the shortlist
   

• Caption information will be required for winning and commended entries. It must be complete and accurate, and provide the following:
  - a short description (eg. background story, location)
  - the name of the rider and horse (if known)
  - technical information (eg camera, lens, exposure, speed, ISO, any specialist equipment etc);
  - any post-processing beyond lens profiles, colour temperature, dust spotting, global and local saturation and exposure changes, sharpening and cropping.
   

• Please ensure that the email address used by the organisers (info@horsebackarchery.info) is recognised by your email. If there is no response to email communications within a reasonable time period, so that significant delays are caused to the organisation of the competition, this may result in disqualification.

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Legal stuff
 

1. Please note that the English Language Version of these competition rules (‘the Rules”’) is binding
   ​

2.  ABOUT THE COMPETITION
   (a) The Horseback Archery Photographer of the Year Competition (“the Competition”) is owned and run by the International Horseback Archery Alliance.
   (b) Any contact with the IHAA regarding the Competition (unless specified otherwise below) should be via the email address:
   (c) Selected entries to the Competition may be displayed in an online exhibition, in publicity materials relating to the Competition and Touring Exhibition, and included in a calendar, according to the terms hereunder.
    

3. CONDITIONS OF ENTRY TO THE COMPETITION
   (a) Partners and family of judges, individuals involved with the IHAA or any official partners, supporters, or sponsors of the Competition are permitted to enter.
   Photos will be anonymous during the judging. Judges commit to being independent in their judging role and if a judge appreciates a conflict of interest with any photo they would express this to the rest of the judging panel.
   (b) By entering the Competition, the entrant agrees to maintain the highest standards in all matters relating to the competition and not to do or say anything that does or might damage the reputation of the IHAA, the Competition, the other entrants, or the official partners, supporters, or sponsors of the Competition or the Touring Exhibition. The entrant acknowledges that entry into the Competition does not grant any rights in any intellectual property rights of the Competition and/or the IHAA, and agrees not to use any names, logos or other intellectual property rights of any of them or to make any public statement regarding any of them without the prior written consent of the IHAA.
   (c) It is the responsibility of each entrant into the Competition to ensure that they have read and will abide by these Rules. By submitting an entry, each entrant agrees to the Rules, that their entry complies with the Rules, and that they will be liable to the IHAA in respect of any damages or losses incurred as a breach of the Rules by the entrant.
   (d) Any entry found not to comply with the Rules at any stage of the Competition may be disqualified and no refunds or allowances will be made in the event of disqualification. The decision of the Owners on all matters relating to the Competition is final and binding. No negotiation will be considered. The IHAA reserve the right to amend the Rules and to waive breach of the Rules at their sole discretion, acting reasonably.
    

4. ETHICS
   (a) Any breach of the Competition’s Ethics below will constitute a breach of the Rules.
   (b) Entrants are required to report on the sport in a way that is both creative and honest:
   (i) entries must not deceive the viewer or attempt to disguise and/or misrepresent reality;
   (ii) caption information supplied must be complete, true and accurate.
   (c) Entrants must not do anything to injure or distress any animals in an attempt to secure an image.
    

5. PUBLICITY
   (a) All entrants agree that, if their entry is selected by the juding panel, they will participate in related publicity and agree to the use of their name and likeness for the purposes of advertising, promotion and publicity of the Competition and/or calendar without additional compensation.
    

6. INTELLECTUAL PROPERTY RIGHTS
   (a) Each entry must be the original work of the entrant and must not infringe the rights of any other party.
   (b) The entrant must either be the sole owner of the copyright in the entry(s) submitted or have secured the written permission of the copyright owner or any joint owners of copyright to submit the entry(s) into the Competition. A copy of any such written permission must be supplied to the IHAA on request.
   (c) In the event that an entrant is not the sole copyright owner of the entry(s), the entrant agrees to notify the Owners at the date of submission, providing the names of all copyright owners.
   (d) Ownership of the copyright in any entry submitted to the Competition will remain with the copyright owner(s). The photographer will be credited whenever the image is used. The photographer agrees that the IHAA will not be liable to the photographer in the event of inadvertent omission of the credit.
   (e) By entering the Competition, the entrant grants to the IHAA a non-exclusive, irrevocable licence to reproduce, publish, exhibit and communicate to the public, by any means and in all media throughout the world, any entry which has been selected by the judging panel. This licence is granted only for use in relation to the Competition, and calendar, which shall include (with the right to sub-license where necessary) any of the following uses:
   (i) the process of judging the Competition;
   (ii) inclusion in the calendar;
   (iii) publication in other magazines or print media which the IHAA (or their official partners, supporters, or sponsors) may produce
   (iv) publication on relevant parts of the website or social media, which the IHAA (or their official partners, supporters, or sponsors) may produce, including within interactive elements available for viewing or download;
   (f) Awarded submissions may be used by the IHAA for the purposes of promoting the Competition, or calendar from the date of notification of awarded submissions . Thereafter the Owners may keep the awarded submissions within an archive (electronic or otherwise) provided that should the submissions be used in connection with the Competition, after the period of 5 years following the notification of awarded submissions, permission will be sought from the entrant and from the entrant’s parent or guardian (if the entrant is aged under 18 on the date on which permission is sought).
   (f) If the photos are published in magazines or print media owing to their placement in the competition (but not point 6e(iii)) the organisers will try to ensure that photograhers are reimbursed at the going rate for publication of their photo. The organisers with liase with photographers in this circumstance.
    

7. LIABILITY
   (a) Proof of electronic submission is not proof of receipt by the Owners.
   (b) The Owners cannot be held responsible for emails that do not arrive due to an entrant’s email security settings or restrictions placed by their Internet Service Provider. Entrants must ensure that their settings accept emails from
   (c) The Owners regret that they cannot accept liability for any loss of or damage to any entry submitted into the Competition howsoever caused or for any other loss or damage as a result.
   (d) The Owners regret that they cannot accept liability for the misuse of images and/or failure of any third party to comply with the Competition’s credit guidelines.
   (e) Non-awarded digital entries submitted into the Competition will not be stored by the IHAA after the names of awarded photographers are announced.
   (f) Except where expressly stated elsewhere in the Rules, the IHAA regret that, to the fullest extent permitted by law, they cannot accept any liability for any loss or damage suffered by any entrant in relation to the Competition.
    

8. DATA PROTECTION
   (a) The Owners will collect personal data about entrants (and the entrant’s parent/guardian where applicable) at the time of registration, and as otherwise provided in order to administer the Competition and/or all associated activities.
   (b) Entrants may contact the Owners at any time to update their details and/or preferences regarding permitted use of their personal data.